APPLICATION INSTRUCTIONS

The S4OE REP Organization Application is for educational entities who seek either initial approval or renewal for an oncology esthetics Foundational Course.

Applications are approved for a 3-year term.

Read the instructions carefully. The application will be returned if incomplete, attachments are missing, or incorrectly named.

Please retain copies of your completed application and supporting documentation.

If you offer this course in multiple formats (e.g. in-person, virtual, hybrid) only ONE S4OE REP Org application is needed if all of the following are identical across formats:

1. Course title
2. Content/curriculum
3. Number of CE hours

For reference, see below delivery descriptions:

In-person: entire course conducted in person
Virtual: entire course conducted online. As noted in the Education Standards, live/synchronous supervision is
required for CLAs. Some course content and instruction may be delivered asynchronously.
Hybrid: a combination of in-person and virtual learning

If you have questions about this application, please direct them to [email protected]

PREPARATION

1. Review Education Standards for S4OE Foundational Courses and ensure your course curriculum meets
   these standards
2. Establish a Contact Person (CP) within your organization who is responsible for reviewing and submitting
   the application. The Contact Person (CP) role is ongoing as they will communicate with the Education
   Committee about the application.
3. The Contact Person (CP) agrees to:
   • Review the application to ensure all is accurate and complete
   • Ensure all supporting documents are attached and properly labeled
   • Ensure that all instructors are current Preferred Practitioners (PP)
   • Respond to communications from S4OE about application status
   • Communicate with S4OE about significant REP Org changes, such as:
     • instructor additions or deletions
     • Foundational Course title changes
     • REP Organization name changes
     • significant changes to curriculum, class format or delivery
   • Communicate with S4OE about renewal process

COMPLETING THE APPLICATION

1. Ensure that each instructor receives and completes S4OE Instructor Application
2. Compile and send to [email protected]:
   • Completed S4OE Instructor Application(s) and corresponding documents
   • Completed S4OE REP Org Application and corresponding documents

Required attachments are listed below for all sections but you need only attach those that pertain to your application. Proper labeling of attachments is essential, or your application will be returned.

CHECKLIST FOR REQUIRED SUPPORTING DOCUMENTATION

SECTION 2

2.2 School Leadership Responsible for Oncology Esthetics Therapy Curriculum

❏ Instructor Applications for each instructor
❏ Teaching Experience documents for each instructor if Initial Instructor Application

How to name your document:

Format: REP Org name – Year – Document title – Instructor last name
Example: CenterforEstheticsTraining-2021-InstructorApp-Smith

SECTION 3

3.2 Instructor Information

❏ S4OE Instructor Applications for each instructor
❏ Teaching Experience documents for each instructor if Initial S4OE Instructor Application

How to name your document:

Format: S4OE REP Org name – Year – Document title – Instructor last name
Example: CenterforEstheticsTraining-2021-InstructorApp-Smith

SECTION 4

4.4 Clinical Learning Activities (CLAs) Assessment Tools – attach support material as applicable

❏ Assessment 1: Hands-on skills
❏ Assessment 2: Client communication skills
❏ Assessment 3: Development of Esthetics treatment plan
❏ Assessment 4: Comprehensive Practical

How to name your document:

Format: S4OE REP Org name -Year -Document title
Example: CenterforEstheticsTraining-2021-assessment1tool1

4.5 Outline for program/course content

For School Program/Course

❏ Outline or syllabus of the oncology Esthetics course content (Note: if course is offered in multiple
formats, please include an outline for each format)
Society for Oncology Esthetics s4om.org Instructions App F.C (Rev 10/2022)

For CE/Advanced Course

❏ Breakdown by day and hour of the topics covered (Note: if course is offered in multiple formats, please
include an outline for each format)

How to name your document:

Format: S4OE REP Org name – Year – Document title
Example: CenterforEstheticsTraining-2021-courseoutline

SECTION 5

5.1 Organizational approval/accreditation as an esthetics education provider

• Current approval/accreditation(s)

How to name your document:

Format: S4OE REP Org name – Year – Document title
Example: CenterforEstheticsTraining-2021-NCBTMBapproval

5.2 Course completion

• Blank copy of certificate/diploma

How to name your document:

Format: S4OE REP Org name – Year – Document title
Example: CenterforEstheticsTraining-2021-certifcateofcompletion

FOLLOW UP AFTER APPLICATION SUBMISSION

1. Confirmation of receipt of application will be sent to the Contact Person (CP) email address provided in this application.
2. The S4OE Application Review Team (ART) will review the application and communicate with the Contact Person (CP) regarding status and/or any required actions.
3. Once approved the Contact Person (CP) will receive an email outlining the next steps required. The S4OE REP Organization is responsible for $150 per organization and $50 per instructor. The approval is valid for three years.